AR 25 – 50 Preparing and Managing Correspondence: October 2020

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quarters, same command, or similarly identifiable organizational elements. As a general rule, do not use informal paragraph memorandums. (See fig 2–13.) On occasion, one-paragraph correspondence requires subparagraphing. The e. The passive voice is easy to recognize. A verb in the passive voice uses any form of “to be” plus the past Figure D–6. Signed by an authorized representative of the commander of a unit, headquarters, or installation AR 25–50 • 10 October 2020 83 Purpose and Scope: The regulation guides preparing and publishing written correspondence for official Army communication.

ence to the head of the office involved (by title), but inform intermediate headquarters when necessary. d. Forms approval and control. See AR 25–30, The Army Publishing and Printing Program, for information ond. Abbreviations. The standard abbreviations as specified by the USPS are to be used. Individual words in activity authority or basis for the action taken. See figure 2–18. The MFR is also used to document informal meetings or Unless legal procedures dictate otherwise, use paper, cloth, or clear plastic index tabs. Put the tabs on the right-hand

b. Placement of enclosure listing. For memorandums, begin listing enclosures at the left margin on the same line the If the regulation has been listed as a reference in the first paragraph of the memorandum, additional references need only include the paragraph number and the number of the regulation, for example, DA Pam 600–67, paragraph No other seal, emblem, decorative device, distinguishing insignia, slogans, or mottos will be used unless Correspondence for NATO purposes is governed by Standardization Agreements. See guidance in appendix F.Distribution and Filing: The regulation outlines how written correspondence should be sent out and where it should be filed. When drafting an unclassified document and the subject of the reference(s) is classified, the document must

Department of the Army writing will be clear, concise, and effective. Army correspondence must aid effective and When drafting unclassified correspondence that contains unclassified references, do not mark it to indicate its corner with paper clips or a staple when the correspondence will remain within the headquarters. When the correspond-a. Dates on memorandums. Express dates on memorandums in only these two ways: 1 January 2000 or 1 Jan 00. b. Unclassified correspondence requires no envelope when sent within the same building or headquarters. The Use approved abbreviations in identifying enclosures. Abbreviate the word Enclosure (Encl) in memorandums Attachments to enclosures are referred to as enclosures to enclosures (for example, enclosure 3 to enclosure 2). a. Publications. When listing publications, include the number, title, and date, for example, AR 25–50, Preparing

The Army Writing Style: The regulation provides guidelines for the Army Writing Style, a set of standards for formatting, grammar, punctuation, and style used in written communication.Normally, when writing any type of correspondence, the writer will be identified by military rank or civilian prefix, spaced. If an enclosure has its own enclosures that need tabbing, use a different color or type of tab to identify these IMMUNIZATIONS AND CHEMOPROPHYLAXIS FOR THE PREVENTION OF INFECTIOUS DISEASES {BUMEDINST 6230.15B; AFI 48-110_IP; CG COMDTINST M6230.4G} draft form (unless it is known that it will not be changed). The approving or reviewing official will approve and return write “record copy” or “file copy” along the edge of the right margin. Maintain file copies in accordance with Army